Tax Setup
Last Modified on 05/21/2024 12:58 pm EDT
This article provides tax setup information and covers the following screens in Navusoft: Tax Setup, Tax Region, and Tax Rate.
Tax
Pathway: Setup > Accounting > Tax
Tax Setup identifies the taxes (City, State, Franchise, etc) that are applicable to accounts. Taxes added here are not individually assigned to accounts/sites and must be added to a Tax Region for application.
Permission
The following permission is required to view and edit in the Tax Setup screen:
| Permission ID | Permission Name |
| 22 | Setup \ Accounting |
Tax Setup Field Descriptions
| Fields | Descriptions |
ID
| The ID of the Tax.
|
Name
| The Name of the Tax.
|
Type
| Identifies how the tax is calculated in billing.
|
GL Account
| Displays a list of available GL accounts. If a tax is related to a GL Account, select it here.
|
Level
| Select the level the Tax is identified with. - Franchise Fee
- Tax
- Tax (on Tax)
|
Taxable
| Controls if the tax will be applied.
|
| Admin Area | Select the state administration that this tax applies too.
|
| Tax Authority Type | Indicates the geographic or administrative regions the tax is specific to.
|
| Tax Authority Code | Code that is used by the Tax Region for tax verification purposes.
|
Add Tax
- Click the green + icon to open the Add Tax editor.
- Complete the following required fields:
- Enter an ID for the tax.
- Enter a Name for the tax.
- Complete additional fields based on your company's setup procedures.
- Click Save when finished.
Tax Region
Pathway: Setup > Accounting > Tax Region
Tax Region Setup is used to identify the geographic area where a specific set of taxes apply. When the Tax Region is assigned to an account/site, the taxes it includes are applied to the account during billing.
Add Tax Region Field Descriptions
| Field | Descriptions |
Tax Region ID
| The Tax Region ID.
|
Name
| The name of the Tax Region that displays in the Tax Region drop down when an account/site is added or edited. |
Map Area
| The geographic area of the tax region.
|
ERP Label
| Label or ID for external ERP integration mapping.
|
Active
| Controls if the tax region is available for selection in the Tax Region drop down field.
|
Setup: Add Tax Region
- Click the green + to to open the Add Tax Region tool
- Complete the following required fields:
- Enter the Tax Region ID.
- Enter a Name for the Tax Region
- Select the Active status for the Tax Region.
- Complete additional fields based on your company's setup procedures.
- Click Save when finished.
Tax Rate
After a Tax Region has been created, use the Tax Rate tab to add each tax it should include.
Add/Edit Tax Rate Field Descriptions
| Fields | Descriptions |
Tax Region
| Identifies the region the tax is for.
|
Tax
| Identifies the tax assigned to the tax region.
|
| ERP Label | Label or ID for external ERP integration mapping.
|
Effective Date
| Indicates the start date the tax is applicable. If an account is billed on a date that is before the taxes start date, the tax will not be applied.
|
Rate
| Identifies the percentage the account/site is taxed.
|
Setup: Tax Rate
- Select the Tax Region you would like to add a tax to.
- Click the green + to open the Add/Edit Tax Rate Window.
- Complete the following required fields: These steps need to be updated as the fields changed.
- Select which Tax you would like to add to the Tax Region.
- Select the ERP label if one applies.
- Enter the Start Date the tax becomes applicable.
- Enter the Rate accounts will be taxed at for the tax.
- Click Save when finished.
