GL Segmentation Setup
Last Modified on 05/26/2026 9:57 am PDT
Pathway: Setup > Accounting > GL Segmentation
The GL Segmentation screen is used to organize financial transactions into segments based on a business's structure and reporting needs. Segments can be based on Division, Line of Business, Service Region, Account Class, etc and are visible in Accounting > GL Transaction Processing.
Field Descriptions
| Field |
Description |
| Active |
Controls the availability of GL Segmentation. This status applies to all GL segmentation setups displayed on the screen.
|
| Filler |
A filler will automatically be inserted for GL segments if the values from the source do not meet the required segment length.
- '0': inserts a '0' for each missing value.
- ' ' : indicates a space and inserts an empty character very each missing value.
|
| Separator |
Configures the display of GL segments, allowing them to be separated by either a comma or a dash.
|
| GL Segmentation |
| Segments |
GL Segments can be set up for the following areas to track their specific revenue streams:
- AR
- Write Off
- Unearned Revenue
- Revenue
- Surcharge
- Tax
- Franchise Fees
- Intercompany
|
GL Segmentation Setup
GL Segmentation organizes financial transactions into distinct segments. This allows for detailed insight into how revenue is generated, tracked, and allocated. GL Segmentation is configured across the following core financial areas.
- Accounts Receivable (AR)
- Write Off
- Unearned Revenue
- Revenue
- Surcharge
- Tax
- Franchise Fees
- Intercompany
Each financial area has a predefined number of segments. There are a few validation Rules when setting up GL Segmentation and for every segment defined within an area, its Source and Length must be provided.
Rules
When defining GL segmentation, there are a few rules that the system will validate.
- First segment of each section needs to have length > 0 (except for Write Off).
- All sections require at least one segment with a source of Transaction GL Account, except for AR and Intercompany sections.
- Intercompany section requires that one segment be configured with Division as the source.
Length
The Length field defines how many characters from the setup location's (source) GL Segment field are displayed in reports. For each Source, the associated Setup screens, such as Division Setup, include a GL Segment field to capture the unique GL segment specific to each setup. For example:
Source
The Source field specifies where the segment is being pulled from (e.g., Division, Account Class, Line of Business (LOB), etc.). Selecting the drop down will display a list of available sources. If a source is selected, then there is a configuration that needs to be set for that source.
In the example illustrated below, AR Segment 3 will pull from the Account Class. As shown, the Account Class setup includes the GL required configurations.
Note: If a source is selected, make sure it is configured with a GL Segment defined. See the chart below to help navigate to these areas.
Review GL Segments
GL Segments are displayed within GL Transaction Processing after billing and can be reviewed by clicking either the Count link or the Reference # link.
Break Down of GL Account
The image below illustrates how GL segments can be configured and how they appear in GL Transaction Processing and other areas where GL segments are displayed. In this example, the dash separator was also used to create a separation between each segment.
Permissions
The following permissions are required to edit GL segments:
| Permission ID |
Permission Name |
| 22 |
Setup / Accounting |
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