Create and Process a Batch - GL Transaction Processing

GL account setup is reviewed when the GL Transaction Processing screen is opened. Setup errors will indicate missing accounts or incorrect configurations that need to be addressed. To review:

1. Select the 'Setup Errors' link to open the GL Setup Errors popup window.
2. Review the Setup Warning column for the reason a warning was triggered. This is only informational and is not a link to the setup tools.
3. Leave the GL Transaction Processing tool and navigate to the location(s) setup is needed.
4. After setup has been fixed, return back to GL Transaction Processing and load the Pending screen again. This will trigger the system to review setup for GL accounts once again and clear the errors that were fixed.

This step assumes Setup Errors have been reviewed and fixed and the Pending screen refreshed.

If an error count appears in a batch's Errors column after the setup has been corrected, select the error to view the affected GL account. If the setup and expected GL changes are accurate, click Fix Errors.

From the Pending tab:

1. Select the AR Period. Only transactions from the selected period will display.
2. Select Type to filter and display a specific type of transaction on the screen.
3. Select all the transactions you would like to include in the batch.
   • To select all transactions, check the empty box in the upper left-hand corner of the header. Otherwise, check the box to the left of each transaction that the batch should include.
4. Select Create GL Batchand a Confirmation window will display.
   • Enter a note to display along with the batch.
   • Select Create Batch.

From the In Progress tab:

1. Right click on the batch that is ready to be posted.
2. Select the Post Batch from the list of options that display.
3. When the Confirmation window Select Yes to confirm. The batch is now posted.

To Export:

1. Select the In Progress tab if the batch has not been posted, or the Posted tab if it has.
2. Right click on the batch you would like to export. 
3. Select Export Batch from the list of options that display and the Batch will be exported to Excel.