Bank Account Setup
Last Modified on 04/24/2026 12:08 pm PDT
Pathway: Setup > Accounting > Bank Account
The Bank Account Setup screen stores the bank account details used by AR Payment Batch for payment processing. This screen consists of two sections, an upper grid and a lower grid. The upper grid showcases all bank accounts, both active and inactive, that have been added. Meanwhile, the lower grid offers the divisions to which bank accounts are available to.
Field Descriptions
| Field | Description |
| Division (Filter) | Filters the bank accounts to only display bank accounts assigned to the selected division.
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| ID | Displays the system generated ID when the bank account is added.
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| Bank Name | Displays the name of the bank account.
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| GL Account ID | Displays the GL account associated with the bank account.
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| Description | Option to add a description for the bank account that will display in Payment Batch.
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| Active | Indicates if the bank account is available for use and controls if it displays in AR Payment Batch.
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| Divisions (Tab) | Lists all divisions that can be added to a bank account. Select the green "Add" icon and the division will be added, or the red "Remove" icon to exclude the division. |
Add Bank Account and Assign Divisions
Configuration here determines which divisions the bank account is available to, which GL account transactions are posted to, and whether the account is active and available for use.
Create Bank Account
By default, when a bank account is added, the Active status is set to 'Yes'.
- Select the green '+' icon to display the Add Bank Account popup.
- Enter the Bank Name of the account.
- Optional:
- Select a GL Account if one applies.
- Enter a Description that will display on the Bank Account Setup screen.
- Select whether the bank account is Active or Inactive for payment processing.
- Click Save and the bank account will be added.
Assign Division(s)
By default, divisions are not assigned when a new bank account is added. Configurations here determine which bank accounts are available when creating a payment batch for a division.
Select the bank account from the upper grid to view its available divisions in the Divisions tab. Use the toggle to enable or disable each division for that bank account.
Application of Use
Bank accounts appear in AR Payment Batch and Division Setup and are only available to the divisions where they are enabled.
AR Payment Batch
Pathway: Accounting > AR Payment Batch
Bank accounts marked as 'Active' display on the AR Payment Batch screen and can be selected as a filter option. When creating a new batch, the choices available in the Bank Account drop down are restricted according to the selected Division for the batch.
Division Setup
Pathway: Setup > System > Division > Credit Card / ACH Processing (tab)
In the Credit Card/ACH Processing tab of the Division Setup screen, a bank account designation is required for processing credit card and ACH transactions.
Permissions
The following permission is required to view and use the Bank Account Setup screen.
| Permission ID | Permission Name |
| 22 | Setup \ Accounting |
